- Detroit Public Schools Community District
- Student Records and Transcripts
Student Records and Transcripts
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EFFECTIVE DECEMBER 4, 2023, MAIL-IN REQUESTS ARE NO LONGER ACCEPTED
The Student Records team is committed to improving the customer experience by reducing wait times via the online request submission portal. All records requests must be submitted via www.detroitk12.org/studentrecords.
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Requesting Records
The District manages records for 60 years post-graduation, in accordance with the Michigan Department of Education Retention Schedule.
The products/services listed below are available for former students who are:
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Transferring out of the District
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Pursuing higher education
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Seeking employment opportunities
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Applying for personal identification
Due to the current high volume of requests, it is crucial to provide accurate information to avoid any delays in processing. Listed below you will find the required information to fulfil your request:
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DOB
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Name While Enrolled
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Last School Attended
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Last Year Attended
Any inaccuracies or omissions may result in processing delays.
Record Type
Purpose
If you would like to request an out of district transfer, please contact the school directly.
Records transfer requests are processed at the last attended school. through the end of the current year. Using the school directory, you can find the school’s contact information. If you are submitting a transfer request for a student who left the District more than a year ago, you will request the record using the appropriate link below.
Transcripts provide a detailed listing of high school course completions. This document should be requested to pursue higher education or employment opportunities.
Please Note: Due to catastrophic District events, graduation letters may be issued in lieu of transcripts when transcripts are unavailable. Graduation letters will only be issued when graduation status can be validated, but the student transcript is unavailable.
Records transfer requests are processed at the last attended school through the end of the current year. However, if a student was dropped over a year ago and the new school has not requested the record, it may be available at the District level.
Educational institutions and employers should request an education verification when only a confirmation of graduation status is needed. Education verifications do not provide a detailed listing of high school course completions.
An IEP is a written document for students with disabilities between the ages of 3 and 26 years old who receive special education programs and related services.
The GED.com website manages all requests for GEDs. The District does not manage GED records and is unable to service these requests. Requests must be made directly on the GED site.
Duplicate diplomas are available as a one-time courtesy product for graduates. During high volume periods, duplicate diploma requests hold the lowest fulfillment priority.
The Student Records team can only correct spelling or clerical errors on transcripts for the following demographics:
- Student name
- Address
- Date of birth
Changes will not be applied to permanent academic records. Requestors must provide legal documentation to validate the correction.
Change requests for course grade(s), GPA and graduation status may be submitted directly to the school, if these markings were issued within the last year. If course grade (s), GPA and graduation status were issued longer than one year ago, change requests can not be fulfilled.
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What Forms of Identification Are Acceptable?
When submitting an online request, a clear copy of the current identification must be uploaded to the request form. The following documents are accepted:
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Driver’s License
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State ID
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Passport
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Birth Certificate
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Court Documents
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Utility Bills
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Medical Records
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Insurance Documents
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Mail with Identifying Names and Addresses
Signed records request forms are accepted from third-party agencies.
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When Will I Receive My Record?
The Student Records team is dedicated to fulfilling requests as quickly as possible. However, depending upon the graduation date and the type of graduation program completed, records requests may take longer to fulfill. The Student Records team's hours of operation are Monday-Friday, 8:00 am-5:00 pm. The Student Records department observes district holidays/closures and will resume service when the district re-opens. Check the district calendar to note if you are submitting requests close to extended holiday closures.
Graduation/
Last Date of AttendanceProcessing Timeline
Records Location
2016- Current
10 business days
Electronic: PowerSchool
2015-1983
10-15 business days
Electronic: MiStar, Laserfiche
Physical: Grad Listing, Aperture Card, Permanent Academic File
1982- 60 years post-graduation
30-60 business days
Electronic: Laserfiche
Physical: Grad Listing, Aperture Card, Permanent Academic File
Early On Records: 3rd- 8th grade
30-60 business days
Physical: Aperture Card, Permanent Academic File
Adult Education
30-60 business days
Physical: Grad Listing, Permanent Academic File
Note: The District manages over 1.6 million physical files in our long-term storage space. Depending on the location or condition of your record, search efforts may exceed the timeline above.Records older than 60 years post-graduation are unavailable.
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How Do I Check the Status of My Request?
If the processing timeline for a records request has passed and you have not received your record, you may inquire on the status by emailing. You should receive a response on the status of your request within two business days. To ensure that all orders are processed as quickly as possible, rush services are unavailable.
Please Note: Yearbooks and related class artifacts are not available for fulfillment requests.
